On a recent client project, we’ve come up against an interesting situation. Some of the users have the ‘Follow’ functionality available to them, but others don’t seem to have it. This, of course, is quite confusing, so I thought it would be good to write about it, for others who may come up against this.

But first, let’s take a step back. After all, before this had happened I had never heard of the ‘follow’ functionality within the system, and I’m quite sure that many others haven’t either! So what exactly is this all about?

What is ‘Follow’?

We’ve all been there – we have some customers who are ‘priority customers’, and we want to know/see everything that’s happening around them. Obviously we can go into their specific record/s, and see what’s going on. For example, seeing new cases added for these customers, other activities, etc. But what if we don’t want to have to manually open the records each time, or set up specific views in the system for them?

Well, this is where the Follow functionality comes in. It’s possible to track activities (in ‘real-time’) for records that a user follows. Microsoft has given us the ability to set this (or unset this) on a per record basis, so that users can set their own preferences within the system. When a user follows a specific record, the details for that record then show up in the users activity feed. This can then be used further, such as displaying it within a dashboard, for example.

It’s also possible to automatically follow records based on specific criteria.

How to set up Follow functionality

In order for records to be able to have the follow functionality available to them, they need to have the Activity Feed enabled for the specific table. The default system tables such as Accounts, Contacts & Leads already have this enabled, so these records are able to be followed without any additional configuration around them.

To enable other tables (such as custom tables that you may have created) to be able to have the records within them followed, we need to carry out the following steps:

1. Go to the Advanced Settings menu, and open Activity Feeds Configuration

2. Find the table that we’re wanting to configure this for (if it’s not showing up, click the ‘Refresh’ button on the menu)

3. Click the ‘Activate’ button on the menu bar

4. Confirm the pop up screen

And voila – you’re done! Users will now be able to go into the table/s, and follow (or unfollow) records there

Troubleshooting

So we now understand what the follow functionality is, and how to enable it. But what happens when users can’t actually see it within the system, to be able to use it?

Well, there are several different things that we can do to look to solve the issue:

• Have activity feeds been configured for the table? If they’ve not been configured, then they’ll need to have this set up (this is why I’ve put the steps above as to how to do this!)
• Are security roles set up correctly?

The second one is what turns out to have been the issue for this project. It’s been quite confusing, as originally mentioned, that certain users did see the follow functionality, but others users didn’t see it.

The first place to check is the ‘follow’ privileges on each security role:

As you can see above, we had given organisation-level access on the security role (& actually across all security roles), though the users were still having issues. So the next step is to check a different security privilege within the security role. This is the ‘Post Configuration’ setting, which is found under the Custom Entities section (why it’s under Custom, I have NO idea):

Without this enabled, users with the security role will NOT be able to see/use the follow functionality within the system!

Hopefully this should then sort out all issues, and users will be able to use the functionality as required.

Have you ever had issues with this feature? Have you found a different solution to fix it? Drop a comment below – I’d love to hear!