One of the main parts of any system is to see who’s available to handle customer service queries. This is, of course, vitally important for any company – you wouldn’t want to overload an already busy agent!
In the case of Omnichannel, the system uses something called ‘Presence’ to show this. When users are set up, they have a default presence set against them. These govern system behaviour, along with having a nice friendly icon that helps from a visual perspective. Omnichannel has the following default options available:
These are available for supervisors to see from their dashboards, so that they can see the status of all agents at a single glance.
It’s also used by the system for auto-routing conversations. For example, if the agent status is ‘Busy’, then they won’t have new conversations routed to them. Similarly, if they’re set as ‘Away’ or ‘Offline’, they also won’t get conversations sent through to them (admittedly supervisors can override this, and assign specific conversations to agents who have one of these set).
Agents are able to change their own presence by clicking on the toolbar, and selecting the one that they wish to set:
But what happens if you want to have some custom statuses? Off the top of my head, I can think of at least half a dozen clients that would want more granularity around this.
Well, thankfully we’re in luck. Omnichannel supports the option for a ‘Custom Presence’!. They do need to be set up through the Omnichannel Administration Hub. To do this, go to ‘Custom Presence’ on the left side & select it. We can see that the default system entries are there.
Before going any further, I do want to point out that we should NOT deactivate or delete the standard Presence entries. It’s possible to do, but it’s going to create MAJOR issues in your system. So please, don’t!
Right – back to things. To create a custom presence, we click the ‘New’ button on the menu bar. We get the following window:
The 4 fields shown are as follows:
- Name. The name of the record
- Presence Text. The wording that the agent sees when they’re picking their status
- Base Status. The default system status that this new status will be based on. This is important, as it will drive the icon used
- Description. A ‘friendly’ description of what the presence/status is about. This is useful to keep track of things
Once we’ve saved the record, it’s then immediately available for agents to select! The only thing that agents need to do is refresh their browser tab. This makes a nice change from the usual ’15 minute wait’ for data to update within Omnichannel :).
So let’s go ahead and see what this then looks like. I’ve chosen a very familiar item (for most people):
When I’ve selected this new custom status, we can then see that the icon in the Ribbon Bar changes as well, to the icon for the base status that we used:
So in short, this is quite a nice little piece of functionality. Nothing too fancy or complicated to setup, but will allow companies to further segment their agents & understand what they’re up to.
Something else that we’re able to use this for is the agent ‘Default Presence’, which is set on the User record. Once we have custom presence records in place, it’s possible to select these there:
So apart from having agents segmented by Teams & Queues, we can now also use these. Some very interesting scenarios pop into mind!
So, how do you think you’d apply this in your own environment? Drop a comment below – I’d love to hear!
